Office of the Registrar
Frequently Asked Questions
Q. When is/was the last day for a refund?
Appropriate refunds of tuition, room, board, and fees will be made in the following percentages:
- 1st day of classes - 100% refund
- 2nd through 14th day of classes - 75% refund
- 15th through 22nd day of classes - 50% refund
- 23rd through 28th day of classes - 25% refund
Q. Where/how do I change my major or minor or declare one?
Obtain a Major/Minor card from the Registrar's office. Complete this card with your name and your declared major/minor field of study. This card must also have the signature of the department chair for your intended field of study. This card, when completed, must be returned to the Registrar's Office.
Each student is assigned a faculty advisor to assist with program planning and course selection. First-year students will be assigned their advisor and may remain with that advisor until they are ready to transfer to an advisor from the major department. Once a student has declared a major, his or her advisor will be the chair of the department or someone designated by the chair.
A student may declare a major in any field of concentration offered by the College during the 2nd semester of their sophomore year. She or he must declare a major no later than the time she or he begins their fifth semester.
Students receive a major/minor declaration letter from the Dean's Office when it is time for them to declare. They then meet with their advisor to discuss their options for a major. They can pick up another card from the Registrar's Office for a second major. This card should be completed with the appropriate signatures and returned to the same office. Any change from one major or minor to another requires the completion of a change of major card.
Q. Where/how do I change my advisor?
To change your academic advisor, bring a letter to the Registrar's Office with both the new and old advisor's signatures on it, both approving the change.
Q. Where/how do I change my address/phone number?
Students wishing to change their address should fill out a Change of Address form in the Registrar's Office. Alumni with an address change should send the change to the Development Office.
Q. Where/how do I notify the college of a name change?
A current student with a name change should put the change in writing along with official verification from the state (for example a copy of a marriage certificate) and drop it off or mail it to the Registrar's Office. Alumni with a name change should send the change to the Development Office along with official verification.
Q. Where/how can I get proof/verification of enrollment?
The Registrar's Office issues proof of enrollment. Please stop in and request a status letter. Verification of enrollment for loan deferments are done by the Financial Aid Office.
Q. How do I get approval to register for courses to be transferred to Washington College from another college/university?
Students wishing to register for courses at another college or university with the intent of transferring these credits back to Washington College should fill out a Transfer Permit Form. All courses must be pre-approved to guarantee transfer. Although grades from other institutions are not calculated in the Washington College GPA, students must earn a C- or better for a course to be considered eligible for transfer. Courses/Credits wherein the final grade is lower than a C- are not transferable. The permit forms are located in the Registrar's Office.
Q. Who should submit a graduation intent form?
Any undergraduate student with at least 84 credits at the beginning of a school year, with transfer credit yet to come in or graduate student with at least 18 credits can submit a graduation form for the following May's graduation. The Registrar's Office provides these to students in the beginning of the fall term.
Q. When should I submit a graduation intent form?
The forms are due back to the Registrar's Office by the end of October. This allows sufficient time for the ordering of caps, gowns, hoods, and diplomas.
Q. Where do I get a graduation intent form?
If you did not receive one please call the Registrar's Office at 410-778-7299.
Q. When is graduation?
Q. How do I contact the Registrar's Office?
Q. How do I order a replacement diploma?
Q. If I return to Washington College and need only to complete my thesis, what will it cost?
Students whose graduation requirements include completion of an SCE
If a student has completed all graduation requirements except the senior capstone experience (SCE) and has not previously taken an SCE, the fee for the SCE will be the same as the fee for one four-credit course.
If a student has completed all graduation requirements except the SCE and has taken but not successfully completed (failed or withdrawn from) an SCE, he or she will have to register for and successfully complete a second SCE in order to graduate. For students who register for the second SCE within one or two semesters of not successfully completing the first, the fee for the second SCE will be $1500.00.
If a student has completed all graduation requirements except the SCE and has not been enrolled at the College for more than two semesters, that student must register for and successfully complete an SCE in order to graduate. The fee for that SCE will be the same as the fee for one four-credit course, regardless of whether the student has previously taken an SCE.
Students whose graduation requirements include completion of the Senior Obligation
If a student has completed all graduation requirements except the Senior Obligation, that student must register as an auditor for and successfully complete an SCE (which replaced the Senior Obligation in Fall 2006) in order to graduate. The fee for that SCE will be $300.00.
Incomplete grades in SCE
Faculty may assign a grade of incomplete to a student taking an SCE, subject to the policy on the incomplete in the College Catalog (2008-09 catalog, page 44). Students whose SCE incomplete becomes a grade of F (on Friday of the third week of classes) may register for a second SCE by Friday of the following week (the fourth week of classes) in that semester. The fee for that SCE will be $1500.00. Only under extreme extenuating circumstances will students be allowed an extension of their incomplete for an SCE.
